Email Signatures
Your email signature is often an opportunity to make a good first impression as a representative of Â鶹ӳ»´«Ã½.
- Please limit the use of graphic elements and logos in your email signature. They put an unnecessary burden on the email system.
- Highly decorated and personalized email signatures detract from your message.
Example
For the purposes of clarity and consistency, we recommend the following email signature format for employees of Â鶹ӳ»´«Ã½. The example below is meant as a visual guide. Please note that copying and pasting the example into Outlook may appear differently and require additional formatting.
Name Name, Jr., Ph.D.
Â鶹ӳ»´«Ã½ Title
Â鶹ӳ»´«Ã½ Department Name
Â鶹ӳ»´«Ã½
P.O. Box 0000 (optional)
Orlando, FL 32000-0000 (optional)
Office: 407.823.0000
Other: 000.000.0000 (optional)
name@ucf.edu
ucf.edu
We unleash the potential of people and ideas to positively change the world.
Please note: Florida has a very broad open records law (F.S. 119). Emails may be subject to public disclosure.
Specifications
- The entire signature is set in the font Helvetica or Arial.
- The name line is set in 12pt. Helvetica or Arial bold.
- Title, address and contact information is set in 10pt. Helvetica or Arial regular.
- The optional public records notification is set in 9pt. Helvetica or Arial italic and regular.
- For emphasis, the name line, the web address and the shortened mission statement are colored black, while all other text is colored a dark gray.
Instructions
To set up the signature in Microsoft Outlook, you can use the specifications above to create the signature in a new email message window, then copy and paste the signature into the edit signatures tool in the toolbar on the top of the new message window.